Informations destinées aux candidats

NOUVELLES INFOS et FORMULAIRE DE DEMANDE D’ADMISSION :: Mises à jour le 13 janvier 2021

L’édition 2021 de l’École d’été de l’IBTN est offerte en anglais. Les informations et le processus d’admission sont donc uniquement présentés en anglais.

The 2021 IBTN Summer School is an academic program held over 5 days, from May 17 to 21, exploring how to breakthrough current obstacles in behavioural trial methodologies and expand the reach, capacity, and impact of trials in the field of behavioural medicine.

Due to the continued concerns around COVID-19, the event will be organized in a “Hub and Satellite” format. This will involve a required central core of events and lectures that all participants attend online (the “Hub”). Then, to manage sessions across various time zones, region-based group events will be held (the “Satellites”). The primary content will be delivered by international experts during the hub sessions and small group projects and presentation work will be conducted during the satellite sessions, with a maximum of 6 individuals per group.

Working with internationally renowned experts in innovative clinical trials, behavioural intervention development, and patient-oriented research, students will attend virtual courses and will learn about developing effective behavioural interventions and conducting high-quality trials.

The Summer School has been developed to provide a more introductory level of the variety of topics that are covered and is an excellent opportunity for individuals who have had some experience with developing or testing behavioural interventions, or who see this as something they wish to develop in the future.

The Summer School initiative is offered by the International Behavioural Trials Network (IBTN) through Concordia University with the support of the Canadian Institutes of Health Research’s Strategy for Patient-Oriented Research (CIHR-SPOR), the Canada Research Chair (CRC) Program and the Fonds du Recherche du Quebec: Societé et Culture (FRQSC).

 

Timeline and Deadlines

    • Start of application period: January 12, 2021
    • End of application period: February 15, 2021, 23h59 EST
    • Notification of admission: March 1, 2021
    • Deadline to confirm acceptance: March 15, 2021, 23h59 EST
    • Deadline to pay fees: March 15, 2021, 23h59 EST
    • Anticipated start of activities: April 12, 2021
    • End of core activities: June 4, 2021

Terms of the Application and Admission Process

Who can attend the Summer School?

The Summer School is open to graduate students, postdoctoral fellows, and new investigators who want to develop and extend their knowledge about behavioural trials. We encourage graduate students and new investigators from low and middle-income countries (LMIC) to participate at the Summer school (refer to the list of lower and middle-income countries based on the World Bank classification

Graduate students include:

  1. PhD students
  2. Masters

Note: Masters students may be considered for admission if they have the pertinent experience and interest.

Postdoctoral fellows include:

  1. Full-time postdoctoral fellows who have received their last graduate studies degree within the last 5 years

New Investigators (NI) include:

  1. NI who have obtained their first position as an independent professor (or equivalent) within the last 5 years
  2. Full time research associates (or equivalent) who have received their PhD degree within the last 5 years

Note: In exceptional cases, new investigator candidates from LMIC countries who have obtained their professor position more than 5 years ago may be considered.

If you have any questions regarding these different categories, or to know how you can apply based on your situation, please do not hesitate to contact our IBTN team at team@ibtnetwork.org

When will the Summer School take place?

The Summer School will take place from May 17 to 21, 2021, with a series of online activities both before and after these dates (details to be announced).

  • April 12: Start of online activities
  • May 17 to 21: Summer School courses
  • June 4: End on online activities

Where will the Summer School be held?

The Summer School will be held virtually. See the Program Schedule section for more information.

What courses will be offered?

The Summer School aims to explore the development and evaluation of behavioural interventions using current methods. The 2021 edition will focus on international collaborative open science, working and providing the tools and resources to create collaborations within lower and middle-income countries (LMIC). The courses offered will include the following themes:

  • Intervention development and stakeholder engagement
  • Matching your design to the question
  • Feasibility and piloting
  • Evaluations/Assessments
  • Designing relevant behavioural interventions for LMICs

The courses will be delivered by members of a multi-disciplinary group:

  • Dr. Simon Bacon (Concordia University, Canada)
  • Dr. Molly Byrne (NUI Galway, Ireland)
  • Dr. Susan Czajkowski (National Cancer Institute, USA)
  • Dr. Kate Guastaferro (Pennsylvania State University, USA)
  • Dr. Kim Lavoie (Université du Québec à Montréal, Canadad)
  • Dr. Sherry Sheinfeld Gorin (Columbia University, USA)

What is the program schedule?

HUB SESSIONS: Though we are still working on the exact timing of the Hub sessions, it is anticipated that they will occur during in a time slot that coincides with the afternoon in Europe and Africa and the morning in North and South America. The Hub sessions will be 3.5 hours long (2 x 1.5-hour blocks with a 30 min break).

SATELLITE SESSIONS: It is anticipated that the Satellite sessions will be an additional 1- to 1.5-hour block that would occur before or after the Hub session (i.e., according to what works best for the specific time zone). We anticipate that the Satellite sessions will be conducted online.

OTHER ONLINE ACTIVITIES: The online activities prior to the Summer School will take 10 to 20 hours to complete, and include a small selection of readings and two short assignments. The post Summer School online activities include submitting a final group based report and the completion of a short reflection exercise. Extended details can be found in the course outline (available soon).

How many university credits can I earn by attending the Summer School?

The IBTN Summer School is a PhD-level course recognized by Québec’s Ministère de l’Éducation et de l’Enseignement supérieur and approved by Concordia University’s Faculty of Arts & Science. The program will offer attendees three (3) university-level credits.

Summer School credits are accepted toward degrees at most colleges and universities at the discretion of the home institution. Concordia University has an agreement with many universities in North America. However, because degree requirements vary among schools, it is recommended that you check your home school’s credit transfer policies before you register.

Please note: For those who wish to obtain university credits, university tuition fees apply on top of Summer School fees. Tuition fees are charged and payable on a case-by-case basis. Fees are based on student status and the arrangements between the home institution and Concordia University. When applying, please indicate on the application form if you would like to obtain credits for the Summer School program. A member of the IBTN team will contact you and help coordinate your admission and payment of your tuition fees.

What are the admission procedures?

      • Read all the Terms of the Application and Admission Process on this page
      • Fill out the online application form
      • Include a CV and letter of intent in one of the following formats:.doc, .docx, .odt, .ott, .pdf, .rtf, according to the following guidelines.
        • A current academic CV: Maximum of two (2) pages including current program of study; previous degrees; previous work experiences; publications; and any other relevant information.
        • Letter of intent: Maximum of two (2) pages covering your previous experience with behavioural interventions; relevant background training; research areas of current and future interest; motivation for attending the Summer School; and any other relevant information.
      • For new investigators from LMICs, you will also need to upload a letter of support from an institutional mentor confirming your current position, the ways in which the mentor is currently supporting you and future mentoring plans, and the willingness of the mentor to participate in a webinar to be broadcast in your country.
      • Please also provide proof of your status (see below)
We highly recommend submitting your materials in PDF format. You may use one of many free online conversion services.

What is a “proof of status”?

      • For Master’s and PhD students: a clear and readable scan or photo of your current student ID or a copy of your 2020-2021 transcript.
      • For postdocs: a copy of an official university document clearly indicating the date where your last diploma was granted or a copy of your last diploma clearly indicating the granting date.
      • For all other participants: an official document from a university or other institution clearly indicating the date of your first appointment within a department or research centre (or equivalent).

How much does it cost?

REGISTRATION FEES: All candidates who accept admission to the Summer School need to pay registration fees ($100 CAD for IBTN members, $150 CAD for non-IBTN members*). Registration fees will be payable via the Grenadine online payment platform hosted by Concordia University. Payment details will be sent with the admission offer.

In exceptional circumstances, fee waivers can be available. You can make and justify a request for a fee waiver direction on the application form.

TUITION FEES: For students seeking university credits, tuition fees will also apply and depend on the student’s status and the agreements between their university and Concordia University (see University Credit section).

*IBTN membership is free! Learn how to become an IBTN member.

What is the application deadline?

Applications are accepted until February 15, 2021, 23h59 EST

Once I receive my offer of admission, how do I register?

Candidates who receive an offer of admission will also receive a payment request for registration fees and/or confirmation of their eligibility to receive a tuition fee waiver. Candidates must confirm their admission to the Summer School by paying their registration fees. Registration fees must be paid by the deadline (see Timeline and Deadlines section).

Once payment is received, the IBTN team will register the candidate. Students requesting university credits for the Summer School program will be contacted by the IBTN team (see University Credit section).

How do I withdraw from the Summer School?

The deadline to submit a request for withdrawal from the 2021 Summer School is April 7, 2021 23h59 EST. Your request for withdrawal must be directed to the IBTN Team at team@ibtnetwork.org. A non-refundable fee of $50 will be withheld. Students choosing to withdraw after this date may do so, but their registration fees will not be refundable.

I have other questions. Where can I get more information?

Email the IBTN Team at team@ibtnetwork.org